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Shipping Walnuts from the Port of Oakland, FCA Málaga: An Export Documentation Brief

Shipping walnuts from the Port of Oakland to the Port of Málaga is a complex process. It involves several steps, including export logistics, shipping documents, customs clearance, and sending documents to customers for payment. Understanding the process and the necessary documents is crucial to ensure a smooth and successful transaction.

Choose the right Incoterm

One of the first steps in shipping walnuts is to choose the appropriate Incoterm. FCA Incoterm is commonly used for walnuts. It places the responsibility of loading the goods onto the carrier on the exporter. This means that the seller is responsible for arranging transportation, customs clearance, and all associated costs until the goods are loaded onto the vessel of the ocean carrier.

For a shipment originating at the Port of Oakland, Incoterm FCA Port of Málaga - the seller is responsible for getting the goods loaded onto the ocean vessel at the Port of Oakland. Once the container is loaded onto the vessel, the ocean carrier will issue the Bill of Lading and the risk will be transferred to the buyer. The named place for this shipment is the Port of Málaga. 

Therefore, the seller delivers the goods to the buyer when, having been loaded on the seller’s means of transport, they reach the named place and are ready for unloading from that seller’s means of transport and at the disposal of the carrier.

Manage the process based on the Incoterm

After agreeing on the Incoterm, the exporter must carefully manage the logistics of the export process. Proper management of the logistics process is crucial to ensure timely and efficient delivery of the goods to the importer. One of the primary tasks of the exporter is to secure a carrier to transport the goods. 

Depending on the Incoterm, the responsibility of selecting and hiring the carrier may fall on either the exporter or the importer. The exporter must also ensure that they obtain all necessary permits for the shipment, including export licenses and customs clearance documentation. Adherence to regulations is vital in the exporting and importing countries, and the exporter must be well-informed of the rules governing their shipment. 

Failure to comply with the regulations could result in shipment delays, loss of the goods, or even legal penalties. Therefore, it is essential for the exporter to manage the logistics process diligently to avoid potential problems that could adversely affect the success of the export transaction.

Create shipping documents

One of the most important aspects of the export process is shipping documents. These documents provide proof of ownership and enable the goods to cross international borders. The following documents are essential for shipping walnuts from the Port of Oakland to the Port of Málaga:

Bill of Lading: 

This document serves as a receipt of shipment, contract of carriage, and a document of title. It is issued by the carrier and specifies the type and quantity of goods being transported, the shipping date, and the destination.

Certificate of Origin: 

This document verifies the origin of the goods and is required for customs clearance. It must be issued by a recognized authority in the exporting country.

Commercial Invoice: 

This document provides a detailed description of the goods being shipped and includes the value of the goods. It is used for customs purposes and is required for payment by the importer.

Packing List: 

This document lists the contents of each package and includes information such as the weight, volume, and dimensions of each package.

Letter of Credit: 

A Letter of Credit is a contractual commitment by the foreign buyer's bank to pay once the exporter ships the goods and presents the required documentation to the exporter's bank as proof. As a trade finance tool, Letters of Credit are designed to protect both exporters and importers.

It is generally issued by the buyer's bank, specifying the terms of payment and the documents required for payment.

Customs Clearance and Filing

Proper customs clearance and filing are critical aspects of the export process. Filing the necessary documents is essential to ensure compliance with all regulations and requirements. 

The exporter must validate and verify the shipping documents to ensure that they are complete and accurate. Failure to submit proper documentation may result in customs clearance delays or even rejection of the shipment. 

Therefore, it is essential to pay close attention to the details and follow all necessary procedures to avoid any issues with customs clearance and filing. By doing so, the exporter can facilitate the export process and ensure that the shipment reaches the importer promptly and without any problems.

Validate and Verify Shipping Documents

To validate the shipping documents, the exporter must ensure that they are consistent with the terms of the sales agreement and the Incoterm. They must also check that the documents are correctly formatted, signed, and dated. Additionally, they must ensure that the documents are consistent with the goods being shipped and that all necessary permits and licenses have been obtained.

Document verification is also necessary to ensure compliance with both the exporting and importing country's regulations. This involves checking that the information on the shipping documents matches the information in the official records of the exporting and importing countries. If discrepancies are found, the shipment may be delayed or rejected, resulting in significant financial losses.


In conclusion, shipping walnuts from the Port of Oakland to the Port of Málaga requires careful attention to detail and adherence to the regulations of both the exporting and importing countries.

Choosing the appropriate Incoterm, securing a carrier, obtaining necessary permits, and preparing the required shipping documents are all critical steps in the export process. Filing customers' documents and document validation and verification are also essential to ensure a smooth and successful transaction. 

By following these steps and ensuring compliance with all regulations, exporters can successfully ship walnuts from the Port of Oakland to the Port of Málaga.


To use this FREE TEMPLATE for a shipment, click the "INCOTERMS FCA USOAK-ESAGP TEMPLATE" button below.